Presentation Instructions

Oral Presentations

Time Allocation

▶ Symposium presentations

 - The duration of the presentations differs depending on the session. Please follow the chairperson's directions.


▶ General oral presentations

 - Each presenter is allocated 10 minutes for presentations, and 5 minutes for discussion.

 - Please be advised that presentations exceeding the limit will be cut off by the moderators in the interest of time.


Preparing for Presentations

 - Presenters must prepare their presentations in English.

 - The electronic file for each presentation should be named "Presentation number_Author's Full name" (for example, O1-01-1_John Doe).

 - Please confirm your presentation number informed via an e-mail.

 - All presenters must use the disclosure slide to present Conflict of Interest (COI) after the title slide. This is a MANDATORY REQUIREMENT. If there is any COI, the presenter should use the disclosure slide to present COI after the title slide, in order to clarify the names of companies and/or associations in question. If there is no COI, the presenter should indicate 'I have no financial relationships to disclose.'

 - All presenters are asked to save their presentation in a USB storage device in a format that can be read by MS Office PowerPoint 2010/2013 on a Windows-based PC.

 - As a general rule, presenterss are not allowed to use their own laptops, tables or other devices to give their presentations. Presenters must upload their presentation to the Windows-based lap computer in the session room.

✱The memory, OS and software of the computers in the session room are as follows:

    Memory  4 GB

    OS    Windows7 (32 bits)

    Software   Power Point 2010, 2013

 - For a proper presentation, please use the following fonts: Arial, Arial Black, Arial Narrow, Century, Century Gothic, Courier New, Georgia, Helvetica, Symbol or Times New Roman.

 - Presenters who need to use a Mac computer must bring own their Mac computer with a VGA Display Port adapter (VGA 15 pin female output). Note that the electric voltage in Japan is 100 Volts and that the outlet fits into a Type A plug (compatible with North American outlets).


 *All electronic files copied to the computer in the session room for presentation will be deleted immediately after the conference.


   

What to Do On-site

1. Note the day, time, and Session Room Number of your presentation.

2. Bring with you a copy of your presentation on a USB flash drive to the Session Room to be uploaded onto the session laptop during the coffee break or poster session as indicated below. We recommend that presenters scheduled for the morning should have their presentations ready the day before, while those scheduled for the afternoon should have theirs ready by lunch.


Presenters scheduled for Time for uploading your personation
 June 27, Monday afternoon  Mon 11:30 - 13:00
 June 28, Tuesday morning  Mon 11:30 - 13:00, 15:30 - 16:00
 June 28, Tuesday afternoon  Tue 10:30 - 11:00, 12:30 - 13:30
 June 29, Wednesday morning  Tue 12:30 - 13:30, 16:00 - 16:30

3. Come to the session room early enough before the session begins, and meet the chairs. You are requested to be seated at the next speaker's seat provided at the front row of the room at least 10 minutes before your presentation.



Poster Presentations

Preparing for Poster Presentations

 - Presenters will be provided a W900 X H2100mm poster board and mounting pins.

 - The presentation number is to be attached by the organizer in the upper left corner of the board.

 - Please confirm your presentation number informed via e-mail.

 - The recommended poster size is A0 (W841 X H1189 mm).

 - Allocate the top of the poster for the title and authors as stated on the submitted abstract.

 - The text, illustrations, etc should be bold enough to be read from a distance of two meters.

 - All presenters must declare Conflict of Interest (COI). This is a MANDATORY REQUIREMENT. If there is any COI, the presenter should use the disclosure format for the last of the poster, in order to clarify the names of companies and/or associations in question. If there is no COI, the presenter should indicate 'I have no financial relationships to disclose.'


Poster Presentation Time

 Poster boards will be displayed over two days: Monday, June 27 and Tuesday, June 28. Posters will be displayed throughout the day in which they have been scheduled. Presenters of poster sessions are requested to be present in front of their own poster boards from 12:00 to 13:00 on Monday, June 27 (session P1) or 12:30 to 13:30 on Tuesday, June 28 (session P2) .

Mounting and Removal of Posters

▶ Poster session P1: Monday, June 27

Presenters are responsible for mounting their posters by 9:30 on Monday, June 27.

Presenters must remove their posters between 18:00 and 18:30 on Monday, June 27.


▶ Poster session P2: Tuesday, June 28

Presenters are responsible for mounting their posters by 9:00 on Tuesday, June 28.

Presenters must remove their posters between 18:00 and 18:30 on Tuesday, June 28.


 *Any posters that are not removed by the end of each session will be removed and discarded at the end of conference.


Oral/Poster Presentation

Abstract Submission is now closed

Thank you for your submission to ISEE-ISES AC2016




Call for pre-conference workshop proposals


Call for Symposia